Internal Training: Creating and Implementing an Onboarding Process

Introduction

The success of a new employee’s onboarding process greatly impacts the effectiveness of future collaboration. Therefore, it’s crucial to design an efficient onboarding process and systematically plan the activities supporting the new employee’s integration. A successful onboarding process helps new employees adapt to their role and organization quickly, making them productive sooner. Additionally, systematic onboarding supports cultural assimilation and reduces employee turnover.

Outcome

By the end of the training, participants will understand the nature and importance of the onboarding process and will be able to create a structured process tailored to their organization. This will enable the organization to provide the best possible employee experience from day one.

About the Trainer

Helen holds a bachelor’s degree in business and a master’s degree in human resource management from Tallinn University of Technology. She has over nine years of experience in HR, working in both retail and business consulting sectors. As a certified Executive Coach, Helen has worked with top executives to turn their visions into reality. In addition to her HR master’s degree, she holds an adult trainer level 6 certification and is an internationally recognized DiSC trainer.

Learn more about trainer Helen Pärli.

CURRICULUM: Internal Training “Creating and Implementing an Onboarding Process”

Curriculum Area: Management and Administration

Curriculum Basis: The curriculum is based on the competencies outlined in the Human Resources Specialist occupational standard (level 5), and these competencies form the basis of this curriculum. The training does not provide a basis for obtaining the occupational standard.

Goal: The goal of the training is to provide specialists and managers involved in onboarding new employees with a comprehensive overview of the onboarding process and its stages. The training will also equip participants with the skills to develop this process for their own organization.

Learning Outcomes: By the end of the training, participants will:

• Understand their own onboarding process;
• Know the stages of the employee onboarding process;
• Be able to create a systematic onboarding process suited to their organization.

Target Audience: Specialists and managers involved in onboarding new employees.

Prerequisites: A minimum of B2 level in Estonian language (independent user).

Training Duration: 1 day (8 academic hours)

Content of the Training:

• The nature and importance of the onboarding process
• Stages of new employee onboarding and process mapping
• Common myths and obstacles related to onboarding
• Managing mutual expectations in supporting new employees
• Creating a positive employee experience during onboarding

Teaching Methods: Engaging mini-lectures, practical exercises, pair and group work, case analysis, self-reflection, and group reflection.

Learning Environment: The training will take place in an environment adapted for group discussions, with presentation equipment and a whiteboard. We are able to accommodate participants with special needs within our competence and capabilities. The training can also be conducted online via Zoom.us. The trainer will send participants the necessary link to access the virtual classroom.

Number of Participants: A maximum of 16 participants per group.

Training Materials:

• Materials created by the trainer
• Necessary teaching tools provided by the trainer during the training

Completion Requirements:

• Attendance of at least 80% of the training sessions is required.
• Participants must complete the evaluation methods.

Evaluation Methods:

• Self-reflection
• Reflection with peers

Evaluation Criteria:

• Knowledge of the stages of the onboarding process
• Ability to adapt the jointly mapped onboarding process to suit their own organization

Certificates Issued:

• Certificate (issued upon meeting completion requirements)
• Proof of Participation (issued if the completion requirements are not met)

Trainer Qualifications:

• At least 3 years of experience in developing and improving onboarding processes
• Completed trainer certification
• Proficiency in Estonian at native or at least C1 level

The curriculum will be customized based on the client’s specific needs.

Learn more about the basics of the study program.